With the introduction of our new Ride Calendar, we’d like to encourage members to follow a few simple guidelines when submitting rides and routes. These will help keep the calendar accurate, reduce the workload for those maintaining it and make better use of our growing Route Collection.
Ride Calendar
Calendar: https://wheel-easy.org.uk/ride-calendar/
Our calendar editor will continue to deal with last minute issues e.g. very bad weather, showground access, ride leader changes.
Ride Leadership Changes
If for any reason you cannot lead a ride please do your best to find someone you can swap with or who can take your place. If that’s not possible and you have to cancel please let us know as far in advance as you can. Either way please email with the change.
Submitting Routes for the Ride Calendar
Please submit all ride details at least three days before the ride.
This requirement applies to every calendar submission, whether you’re using an existing Club route, proposing a new route or providing additional route information.
The calendar editor will not normally accept submissions with less than three days’ notice. Late submissions create considerable additional work, leave little time to prepare and check calendar entries, and give members insufficient notice.
Making Use of the Route Collection
Routes: https://wheel-easy.org.uk/cycle-routes/
If you are simply changing a calendar ride’s route for another route from our existing route collection please email with the route number.
If you want a route adding to a ride (eg Wanderers), before creating a new route, we expect you to have thoroughly checked there is no similar route in the Club’s existing Route Collection: https://wheel-easy.org.uk/cycle-routes/. The collection already offers an extensive selection of routes, and there’s a good chance that you’ll find a suitable route or one that you can adapt with only minor changes.
If you’re planning to use an existing Club route with a small deviation, there’s no need to create an entirely new route. Simply provide the route number and a brief explanation of the proposed variation. The calendar editor can add a note to the calendar entry without altering the original route.
Submitting a Brand New Route for the Ride Calendar
When submitting a new route, please provide:
- A route description – a brief summary of the ride, including its destination and any useful information for participants eg café stop.
- Distance – the total length of the proposed ride in both miles and kilometres.
- Elevation – the total ascent for the route in both feet and metres.
- A digital route – a link to the route on Ride with GPS (RWGPS).
Please send all this information together rather than submitting the route first and supplying the remaining details later. This will help the calendar editor prepare accurate entries without having to chase missing information.
Routes Without Digital Maps
We recognise that some members still prefer to submit written route descriptions rather than digital maps. For the time being, we’ll continue to accept these, although we won’t include lengthy turn-by-turn directions in calendar entries.
We encourage members who are not yet familiar with RWGPS to consider learning how to use it. A good start are the two videos at the bottom of our “How To” webpage: https://wheel-easy.org.uk/resources/how-to/. We are also exploring whether we can offer some additional practical guidance or training to help members make the transition.
Adding New Routes to the Club Collection
If you’ve devised a new route that works particularly well, we’d welcome the opportunity to add it to the Club’s Route Collection.
Following the ride, please send the route as you actually rode it to , and our routes editor will consider adding it to the collection. This will help us expand our reliable selection of tried-and-tested routes for everyone to enjoy.
Helping Everyone
Our volunteers maintain the Ride Calendar and Route Collection for the benefit of all members. By submitting complete information in good time, making use of existing routes and avoiding unnecessary duplication, you can make their work considerably easier.
Thank you for helping us keep these resources useful, accurate and manageable for everyone.
