Harrogate Cycling for Pleasure
Harrogate's cycling club for people who
don't wear lycra! (and some who do)

Wheel Easy Leisure Cycling Limited

Membership Policy

 

  1. The Membership shall consist of adults (age 18 or over).
  2. Members shall pay fees as fixed at each Annual General Meeting (AGM). 
  3. The Membership year runs from 1 April to 31 March.  There is no reduction in the fee for new Members joining part-way through the year.  Any existing Member who has not renewed their Membership by 30 June, or by such other date as the directors may from time-to-time determine, shall cease to be a Member of the Company.
  4. All Members joining the Company shall be deemed to accept the terms of this Membership Policy and any other policies and rules established from time to time by the Company, and to accept the requirement to conduct themselves in accordance with the Rules for the Conduct of Members.
  5. Any person seeking to become a Member of the Company shall complete the Membership Form and Guarantor Letter (see paragraph 11. below) as provided on the website and submit these together with the Membership Fee to the Membership Secretary.  The Membership Secretary will admit the Member on behalf of the Company.  Subject to paragraph 6. below, and in accordance with current legislation, there will be no discrimination on grounds of age, disability, race, sex, religion, etc.
  6. The directors may refuse Membership only for good cause such as conduct or character likely to bring the Company or cycling into disrepute.  Appeal against refusal may be made to a panel consisting of 3 Company Members excluding directors.
  7. Temporary Members are not permitted.
  8. Membership is non-transferable.
  9. The Company must not allow non-members to use its facilities.  Members may bring genuine personal guests, providing the Member pays any fees for, and is responsible for behaviour of the guest.
  10. The Company is a Mutual Trading Company, with all Company assets owned by the Members.  It is a non-trading organisation.  Any surpluses will be used to maintain or improve the Company, or to carry out the objectives of the Company.
  11. All potential Members must confirm their agreement in writing, using the Guarantor Letter, to be jointly and severally responsible for the financial liabilities of the Company if it is wound up, to a maximum of £1.  This to remain in force for a period of 12 months following termination of their membership.

  

Rules for the Conduct of Members

 

  1. Wheel Easy Leisure Cycling Ltd is a “Company Limited by Guarantee”.  The Company is owned by its Members which means that, under the principle of Mutuality, the club’s assets belong to all Members.  In the same way, any surplus the Company makes will be used for the benefit of all Members – for example, to pay for social occasions open only to the membership.  Members can bring genuine guests, providing the Member pays any fees for the guest.  All Members must Guarantee in writing, using a standard letter provided by the Company, that they guarantee the debts of the Company up to a maximum amount of £1 if the Company is wound up and for a period of up to 12 months after membership ends.
  2. All Members must pay an annual membership fee as levied by the Company.
  3. All Members will receive notice of all general meetings by email.
  4. The Company is committed to the highest ethical standards.  All Members should conduct themselves with integrity, transparency, accountability, and in a fair and equitable manner.  Members shall not post, or submit for posting, any communications on the Company’s website or other Company media which could be considered by other Members as offensive or political in nature.
  5. The Company may refuse membership only for good cause such as conduct or character likely to bring the Company or cycling into disrepute.  Appeal against refusal may be made to a panel consisting of 3 Company Members excluding directors.
  6. A notice to the Member terminating Membership must give the Member the opportunity to be heard in writing or in person as to why his membership should not be terminated.  An appeal in person against termination may be made to a panel consisting of 3 Company Members excluding directors.  If the appeal fails, there shall be no further right of appeal.
  7. Members may, by special resolution, direct the directors to take, or refrain from taking, a specified action.
  8. A Member may withdraw from Membership of the Company by giving 7 days' notice to the Company in writing and any person ceasing to be a Member shall be removed from the Register of Members, but shall remain liable for payments due in accordance with paragraph 1 above.
Disclaimer:
All rides are at your own risk. Please ensure that you have your own third party insurance (check your house insurance) and consider Cycling UK membership.